Constitution

 

Washington_Constitutional_Convention_1787

1. Name – “Politics Society”

– To enhance the experience of being a student at the School of Politics at the University of York.

– To represent the students at the School of Politics, providing a more effective link between the Board of Studies Representatives for Politics degrees, joint honour degrees for Politics and other disciplines, as well as the school of PEP.

– To organise social activities and facilitate networking between members, alumni, non-affiliated persons and external institutions and firms.

– To support our members and their interests in subjects related to their degrees.

– To foster contacts and invite speakers and organisations in positions to contribute to the interests of our members. This role shall be the responsibility of the Vice-President (CONSTITUTIONAL AMENDMENT 22.02.16).

– To inform external organisations about the qualities of the School of Politics and promote its students.

– To embrace incoming students and persuade them to take an active role in the Politics Society.

– To maintain good relations with other student and staff organisations at the University of York, in particular the careers service in order to help Politics students once they leave University.  

-To offer student mentoring services to current undergraduate and postgraduate politics students, in lieu with the Politics Department and Politics Departmental Representatives.

 

3. Membership

– Membership is open to current and former students of Politics degrees (including students doing straight Politics, joint honours students doing Politics with another discipline, PEP students, and students studying Politics and International Relations) at the University of York. All individual students at the School of Politics shall automatically become members of the Politics Society.

 

4. Geographical Boundaries

– The Politics Society is restricted by the status of an individual as a student or non-student at the School of Politics at the University of York. In this respect the Politics Society is indirectly limited by the geographical boundaries specified in the University of York ordinances regarding the geographical boundaries of the students of the University of York and thus the geographical boundaries of the students at the School of PEP.  

 

5. The Structure of The Politics Society

– The Politics Society Committee consists of the Senior Committee and the Junior Committee. These two combine to form the General Committee, also known as the Politics Society Committee. The Politics Society Committee is there to represent the University of York Politics Students, as outlined in the aims above.

– Responsibility for the enforcement of the constitution rests with the highest ranking officer at any meeting.

– All members of the Politics Society Committee are requested to send apologies to the Secretary of any meeting of the General Committee which they are unable to attend. 

– Non-attendance of three meetings without excuses sent to the secretary will result in a vote of no confidence taken upon that individual (CONSTITUTIONAL AMENDMENT 22.02.16).

 

6. Meetings

a. Promotion of our members and their interests shall be the main objectives for events and meetings.

b. All members of the Politics Department shall be invited to events and meetings and will be able to attend all meetings. In addition, if a Politics student wishes to be put on the committee mailing list then he/she shall be allowed:

– Meetings of all Politics students shall be held when required at the discretion of the Executive Committee or within a week of 10% all Politics Students writing to the Secretary.

– General meetings of the Politics Society shall be held when required, at the discretion of the General Committee and in accordance with the Constitution. A general meeting of the Club shall also be held within four weeks of submission of a written request seconded by 10% of the members of the Politics Society to the Secretary.

– Members of the Politics Society shall be given at least seven days written notice of any general meeting.

– Members of the Politics Society shall be given at least fourteen days written notice of an AGM or EGM.

 

7. Election of the General Committee

– The Annual General Meeting (AGM) of the Politics Society shall be held in week 8 of Spring Term of each year.

– Only current students at the Politics Society are eligible to run for positions and vote for positions.

– Candidates may be self-nominating.

– Members will be elected by a first past the post system.

– In addition, there shall be an election held in the Autumn term where only first year students may stand for “Freshers’” positions.

8. Election of Senior Members of the Committee

– Thereafter at this AGM a President, Secretary and Treasurer are to be elected which shall comprise the Senior Members of the Executive Committee.

– No member is entitled to hold more than one senior position on the Executive Committee.

– Candidates may be self-nominating.

– All candidates shall be invited to speak for a maximum of 2 minutes each at the discretion of the President. Alternatively, candidates may ask for a statement of not more than 750 words to be read to the meeting by the President, or other representative, on their behalf.

– Each candidate shall be allowed to answer questions for no more than 2 minutes from the members of the Politics Society.

– Elections for senior members of the Executive Committee shall be conducted by a first past the post system.

– All candidates may observe the count or appoint someone to act as an observer on their behalf.

9. Election of the Junior Members of the Committee

a. Section 8 of the Constitution must have been fully and properly executed.   The general committee shall consist of the following positions:

– Press and Publicity Officer (1 – 2 People)

– Social Secretary (1 – 2 People)

– Editor of the York Review (CONSTITUTIONAL AMENDMENT 22.02.16).

– Events Officer (Sponsorship Officer)

– Ordinary Members (3 Positions) One of these elected Ordinary Members will take on the role of careers officer. The member in question will be decided at a subsequent General Committee meeting following the election (CONSTITUTIONAL AMENDMENT 22.02.16).

– These positions shall also be elected at the AGM. Candidates may be self-nominating.

– All candidates shall be invited to speak for a maximum of 2 minutes each at the discretion of the President. Alternatively, candidates may ask for a statement of not more than 750 words to be read to the meeting by the President, or other representative, on their behalf. There shall furthermore, be an opportunity for questions following the speaking; however this shall last no longer than 2 minutes.

– Elections for junior members of the Committee shall be conducted by a first past the post system.

– All candidates may observe the count or appoint someone to act as an observer on their behalf.

– Members cannot hold more than one post on the Committee.

– Unsuccessful candidates for the senior committee may run for positions on the junior committee.

 

10. Freshers’ Elections will take place at the start of the Autumn term. The exact date lies with the discretion of the president (CONSTITUTIONAL AMENDMENT 22.02.16).

There shall be elections for two positions. There are as follows:

– Freshers’ Social Secretary

– Freshers’ Ordinary Representatives (2 Positions)

– Only first year students from any Politics degree type can be elected for these positions.

– All candidates shall be invited to speak for a maximum of 2 minutes each at the discretion of the President. Alternatively, candidates may ask for a statement of not more than 750 words to be read to the meeting by the President, or other representative, on their behalf. There shall furthermore, be an opportunity for questions following the speaking, however this shall last no longer than 2 minutes.

– Elections for these positions shall be conducted by a first past the post system.

– All candidates may observe the count or appoint someone to act as an observer on their behalf.

– Members cannot hold more than one post on the Committee.

 

11. Finances

– The Politics Society may raise and spend its own funds subject to the approval of the Politics department at the University of York, as well as the General Committee.

– The Treasurer of the Politics Society shall be responsible for the finances of the Politics Society Moreover, the Treasurer is responsible for informing about the status of the finances at the AGM. Further statements may be requested by the Committee. The Treasurer shall be responsible for the Politics Society bank card and accounts (CONSTITUTIONAL AMENDMENT 22.02.16).

– The Politics Society shall also be funded by the Politics Department at the University of York.

– A strict and rigid reimbursement procedure must be followed at all times. To reclaim funds on Politics Society-related expenditure prior approval must have been sought from the Politics Department and receipts amounting to the sum claimed presented to the Treasurer. The Treasurer shall have the authority to devolve budgetary expenditure of a portfolio to the appropriate Junior Member.

– The Politics Society shall actively look for sponsorship from external institutions and firms which shall be the responsibility of the Sponsorship Officer with direction from the Treasurer.

– In the event of the dissolution of the Politics Society all funds and properties shall belong to the Politics Department.

 

12. Motions

– Members of the Politics Society shall be free to raise motions at meetings of bodies of which they are a part, provided at least one other member seconds the motion. If the motion is to be passed a simple majority of the members at a meeting is required.

– A motion to change the constitution of the Politics Society can only be passed at an AGM.

– Passed motions will be forwarded to appropriate organisations/persons

 

13. Relationship with the Politics Department

– The Politics Society shall maintain good relations with the Politics Department.

– The Politics Society shall be obliged to comply with the rules of the Politics Department and consult representatives of the Politics Department when in doubt concerning compliance with the Politics Society regulations.

– The Politics Society shall also receive the co-operation, encouragement and assistance of the Department and Politics and its representatives.

– Members of the Politics Department are allowed to attend Politics Society Committee Meetings at their discretion.

– Members of the Politics Department shall be made aware of the actions of the Politics Society primarily through the Board of Studies Representatives.

 

14. Board of Studies Representatives

– The Politics Society shall ensure good links with the Politics Board of Studies Representatives, and shall keep them on the committee mailing list in order to  keep them informed of the actions of the Politics Society.

– Board of Studies Representatives are invited to all Politics Society Committee Meetings, and are eligible to vote in committee decisions.

 

15. Dissolution and Votes of No-Confidence

– A unanimous General Committee may dissolve the Politics Society.

– The General Committee may be dissolved if more than 60% of the members of the Politics Society support such its dissolution. The supporters of this act shall sign a petition handed over to the incumbent Secretary Politics Society. The General Committee in office is entitled to govern the Politics Society until a new General Committee is elected. The elections shall be held at an Extraordinary General Meeting no later than four weeks after the petition is handed over to the Secretary.

– A member of the Executive Committee may face a Vote of No-Confidence. Any member of the Society may raise a motion to this effect and provided it has been seconded by at least 10 per cent of the Club’s membership a vote will then be taken at an Extraordinary General Meeting no later than four weeks after the motion is handed over to the Secretary. In the circumstance that the Executive Member facing a Vote of No-Confidence is the Secretary, then the motion should be handed to the President.

 

16. Affiliations  

– The Politics Society shall affiliate with the Politics Department at the University of York.

– The Politics Society shall allow affiliations from other organisations if feasible and conditions are met, which shall be decided by a simple majority vote at a general meeting. At that general meeting the conditions of affiliation shall be decided by a simple majority vote of non-affiliated members present at the meeting.

– The Politics Society reserves the right to disaffiliate affiliates by a simple majority vote of non-affiliated members at a general meeting.

– The Politics Society shall maintain a working relationship, through the Careers Officer, with the Careers Service, and the Politics Department Careers Liaison Officer.

We hereby certify that this constitution was adopted on the above stated date in accordance with the rules and regulations as governed by this document.

 

President: ___________________

Vice President: _________________

Secretary: ___________________

Treasurer: ___________________